Schedule of Online Classes
View online class offerings
Online Tutorials
Use our online tutorials to learn how to use Etudes
Help
Use the help section. Find answers to your questions

 

Instructor Check List

home > faculty resources > start teaching online > instructor check list
Revised 11/30/11

I. GETTING STARTED - SO YOU WANT TO TEACH ONLINE

  1. Identify the course you want to teach online: For example: English 101, Health 11
  2. Determine if it will be an Online, Hybrid or Web Enhanced course:
    Online: A course whose instruction is totally delivered via the Internet. Students and instructor do not meet face-to-face on campus, although some instructors give on-campus examinations and/or orientation sessions.
    Hybrid: A class which combines traditional, face-to-face (F2F) instruction with online, distance instruction. Classroom time is split between meeting in person and meeting online. Any combination of the two forms of educational delivery is considered a hybrid class.
    Web Enhanced: A traditional, on campus or face-to-face (F2F) class where the instructor and students meet in the same place at the same time. All instructional hours are delivered to the students in the classroom. Course materials, assignments, or additional resources may be available via the Internet.
    Note: Check to see if the course of interest has been approved for online teaching (see section II).
  3. Notify your department chair of your interest.
  4. Make sure you have access to a computer:
  5. Make sure you have access to the internet:

II. CURRICULUM APPROVAL AND REIMBURSMENT

  • Contact the Distance Learning Trainer Jim Marteney so he may guide you through the curriculum process.
  • Check the VIRTUAL VALLEY website to see if the course has been approved by the Curriculum Committee.
  • View this link for approved online classes: Approved Online Classes

III. REIMBURSEMENT

  • The college is not reimbursing at this time. Contact Laurie Nalepa for details.

IV. IF THE COURSE HAS NOT BEEN APPROVED BY THE CURRICULUM COMMITTEE, FOLLOW THE STEPS BELOW:

  • For complete procedures, go to: Approving a Class for Online Instruction
  • Create the content material for your class.
  • Submit the appropriate materials to the Curriculum Committee.
  • Go to the Virtual Valley website under “Faculty Resources,” for reimbursement forms.
  • Submit Assignment form.
  • Submit Payment Initiation form.
  • Determine which ETUDES features (modules) you will be using.
  • Determine and prepare the content material.
  • Once the course is completed, obtain the appropriate signatures for reimbursement

V. TRAINING

  1. Contact the Distance Learning Trainer
  2. Per Article 40 of the AFT contract, all faculty are required to participate in distance learning training sessions:
  3. After successful training, you will receive an ETUDES acceptance email. You will be given information about your new username and password. It is also very important that at this time you request a development site. Requesting the development site will officially log you into the ETUDES system.
  4. After you had logged into the ETUDES Gateway and have joined the “Users Group,” you may request your development sites:  Development Site Request

VI. BEFORE YOUR ETUDES CLASS STARTS

6 WEEKS PRIOR TO THE START OF THE SEMESTER

  • Fill out and submit the Shell Request Form located within the My LAVC Portal.
  • For questions, contact the Distance Education Coordinator
  • Note: When the shell is received (a notice will be sent by email from ETUDES), the shell will be in PUBLISHED MODE. It is recommended that the site remain UNPUBLISHED until the start or the semester.

4-5 WEEKS PRIOR TO THE START OF THE SEMESTER

  1. The Welcome Letter

    The welcome letter is an opportunity to give your students an overview of your class with information such as:

    • Syllabus
    • Outline
    • Exam Information
    • Textbooks
    • Materials

    Please email this Welcome Letter as a “Word” attachment to the Distance Education Coordintor.

  2. This letter is attached via a link in the online VIRTUAL VALLEY “Schedule of Classes”
  3. For sample letters:

3-4 WEEKS PRIOR TO THE START OF THE SEMESTER

  • Check to confirm that your ETUDES Tab is correct: #1  i.e.:  LAVC COS 801 ML SU08: or #2  i.e.:  LAVC COS 401 0148 ML SP08 Example of class navigation within Etudes
  • You may combine #1 with multiple sections.
  • You may not combine #2 with multiple sections.  It is unique when the section number is shown in the shell title.

1 WEEK PRIOR TO THE START OF THE SEMESTER

  • Check to confirm that your students are listed on the ETUDES online roster within the site:
    ( Within ETUDES; Go to grade book, then roster, then view all. )
    Example of class roster within Etudes

    In the above image, this will determine if all of the sections have been imported into the shell. Your student should show up here.

  • If the format of the shell does not seem correct, or the students are not showing, please contact the Distance Education Coordinator

THE WEEKEND PRIOR TO THE START OF THE SEMESTER

  • Verify that the site has been published.
  • Have at least the first week of material posted.
  • Enable the class syllabus and outline.
  • Check that all URL’s and hyperlinks are live.
  • Verify that any YouTube and Teacher Tube sites are live.

VII. AFTER THE START OF THE SEMESTER

For the first week of the semester:

  • Verify that the site has been published (again).
  • Send out an announcement about the ETUDES Help Desk (see section VII).
  • Send out an announcement about the Student Resources area on VIRTUAL VALLEY.
  • Suggest to your students NOT to change their password or email address during the course of the semester.

VIII. THE HELP DESK AT LAVC

LAVC has a full functioning Help Desk; this is for both Faculty and Students.

(Check online for the most recent hours.) You are welcome to make an appointment to bring your class over.

IX. IMPORTANT INFORMATION TO PASS ON TO THE DISTANCE EDUCATION COORDINATOR

Please alert the Distance Education Coordinator to any changes to the following. This will allow us to assist you better:

  • The best email address which ETUDES can contact you.
  • The best email address which the student can contact you.
  • The best phone number which ETUDES can contact you.
  • The best phone number that the student can contact you.

For any further questions on online training, curriculum, shell setup and design, please contact the DE Trainer

Los Angeles Valley College
Virtual Valley
General Resources
LAVC Logo Los Angeles Valley College

Last update: