Shared Governance: Accreditation & Planning
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Accreditation & Planning


The March 2001 visit by the Accreditation Team yielded ten commendations and seven recommendations. The recommendations are listed below. Under each recommendation are the individuals and/or committees responsible for follow-up and implementation..

V. Accreditation and Planning


Accreditation Commission Recommendations – March 2001



3.1 The college should develop a system that links research, planning, outcomes, and the budget. Further, the college needs to continue to develop and implement a broad-based integrated system of research, evaluation, and planning systems to assess institutional effectiveness and use the results for institutional improvement.
(Standard 3A1, 3A3; 3B2; 3B3; 3C)


Associate Dean Research and Planning
Budget Committee
VP Administrative Services
VP Academic Affairs


3.2 The college should develop and refine the current review processes for all academic and student services programs in a predetermined cycle. The team recommends that the college implement criteria to measure institutional effectiveness, which overarch and extend beyond the current Program Review process. Further, the college needs to develop comprehensive student learning outcomes assessment programs and make greater effort to improve quality and achievement of institutional purpose through its evaluation and planning activities. (Standard 3A3; 3C1; 3C2; 3C3)


Student Services Committee,
VP Student Services
Institutional Planning Committee
VP Academic Affairs
Associate Dean Research and Planning



4.1 The college should develop comprehensive student learning outcomes assessment programs and make a greater effort to improve quality and achievement of institutional purpose through its evaluation and planning activities. The college needs to set as a primary educational goal a new focus on identifying learning outcomes at the class program, and discipline level, train its faculty in the areas, and hold itself accountable for progressive movement in desired student outcomes. (Standard 4B2; 4B5; 4D1; 4D3)


Institutional Planning Committee
VP Academic Affairs
Associate Dean Research and Planning
Staff Development Committee
Director, Staff Development

 

4.2 The college should provide sufficient and consistent financial support for the acquisition, maintenance, and technical resources to facilitate the educational goals and objectives of the institution. Planning should address a process for funding and implementing a facilities improvement plan which includes established criteria for prioritizing space utilization and equipment acquisition and replacement, and expanded technological infrastructure for instruction, student support services, and faculty and staff. (Standard 4A4; 5.3; 6.2; 6.4; 7A1; 9A1, 9A2)


Budget Committee
Technology Committee
Space and Work Committee
VP Administrative Services


6.1 The college assess information resources in view of the changes in information technology and provide the budget to build a library collection that will support faculty and students with the resources and skills to operate in the information age. (Standard 6.2; 6.3; 6.4; 6.7)


Technology Committee
Information Learning Resources Committee
Budget Committee
VP Administrative Services



7.1 That appropriate shared governance bodies develop long-range staffing plans which are linked to the college mission/program goals and diversity needs. This is a recommendation dating back to the 1989 Accreditation Report and therefore is reiterated here with the additional stipulation that such staffing plans be developed for faculty and staff, with particular emphasis on classified personnel, and that they be tied to specific time-lines and objectives. (Standard 7D2; 7D3)


Staffing Task Force
Budget Committee
VP Administrative Services


9.1 The college should move swiftly and deliberately to complete the planning process begun years ago, develop relative strategic plans, and identify financial, enrollment and efficiency standards and criteria that will guide the college through a clearly defined budget development process. (Standards 3B1; 3B2, 8.4; 8.5; 9A1; 9A2; 9A3, 9A4)


Budget Committee
Master Planning Consultants
Space and Work Committee
VP Administrative Services


Summary Planning Agenda


As Los Angeles Valley College worked with the standards reports on our journey toward reaffirmation of accreditation, we came across two main obstacles that were impeding our progress to improvement.


These were the two cousins:


Vain Talk, the tendency to hold interminable meetings without linking outcomes to any coherent or consistent overall vision, and


Ignorance, the tendency among our constituencies to believe that nothing ever gets done.


Our self-study, therefore, led us to recognize that we needed to work in two major areas to further our success. These are


1. institutionalizing a process of review, assessment, plan, implementation, and outcome, and
2. developing a culture of good communications and consultation among all our constituencies. And in working on these two agendas as part of our master planning, we need to continuously bear in mind our mission and our commitment to diversity.


Consequently, the planning agenda that we are committing ourselves to in every standard of our self-study report of 2000-2001 is linked in some way or another to moving Valley forward in this direction.


Research and Planning


1. As part of master planning (see standard 3), the College Council in coordination with the President will develop strategies to link the mission statement to college decision making and planning. These strategies will be included as part of master planning, with an annual progress report starting in Summer 2001.
(Standard 1)


College Council and President, and ALL Committees


2. The Chair of the College Council and the President will jointly oversee a system to link budget to planning. They will produce a working document for the college to be published by Spring 2002.
(Standard 3)


3. The Staffing Task Force will develop a long-term and short-term administrative and classified staffing plan. A written plan with implementation goals, including equity and diversity, will be presented to the College Council in Spring 2003. (Standard 7)


4. The Budget Committee, in coordination with the Institutional Technology and Space and Work Committees, will assess, establish, prioritize, and implement a scheduled maintenance and equipment acquisition and maintenance program that will be included as a line item in the budget for the 2002-03 Operational Plan. (Standard 8)


5. The Budget Committee will take primary responsibility for developing a long-range financial plan to implement the facilities plan as part of our master planning. The plan will include a cost-revenue analysis for determining growth. A working document for long-range financial planning will be prepared in Spring 2003 in coordination with the completion of this stage of master planning in Spring 2002. (Standard 9)Assessment and Accountability


6. The Valley College Curriculum Committee (VCCC), together with the Vice President for Academic Affairs and Departmental Council, will assess whether or not the curriculum approval process is working adequately and develop any strategies needed for further improvement. Starting in Fall 2001, they will publish a flow chart for process and analysis for fixing glitches by Spring 2002. (Standard 4)


7. The Institutional Technology Committee will make recommendations for increasing and expanding alternate course delivery systems and, in conjunction with the VCCC, delineate and refine procedural and assessment mechanisms for online courses. They will produce an online document that specifies these mechanisms by Summer 2001.
(Standard 4)


8. The area Dean and Academic Senate President will establish an Information and Learning Resources Advisory Committee to study and report on Valley’s changing needs for resources in information and learning by Fall 2001. Their plan will include:


a system for assessing programs and staffing needs for all information and resource centers
training programs and support structures for faculty, staff, and students
a financial plan for maintaining and upgrading the centers
(Standard 6)


9. The AFT Chapter Chair, the Academic Senate President, and the Vice President of Academic Affairs will review faculty evaluation practices. They will work with the Staff Development Committee to institute training for evaluators at every level in keeping with the AFT Faculty Guild Contract in order to improve evaluation compliance and accountability. They will publish a report outlining these measures by Summer 2002. The Chapter Chairs or Representatives of the remaining bargaining units and the Staff Development Director will work with supervisors and administrators to provide parallel training for all other college employees by Summer 2003. (Standard 7)


10. The Vice President for Academic Affairs, working with Departmental Council, the Academic Senate, and the Instructional Program Committee (IPC), will take primary responsibility for developing a plan to implement findings from program review. This process, beginning in Spring 2001, will be completed in Spring 2002. (Standard 4)


11. The Valley College Curriculum Committee (VCCC), starting in Fall 2001, will articulate desired student outcomes for certificates, degrees, and general education and publish these outcome objectives in a report to the Academic Senate and College Council in Fall 2003. These outcomes will be included in all appropriate college publications and be reviewed annually. (Standard 4)


12. On the basis of District survey results on campus climate, the Associate Dean of Research and Planning will report to the College Council and the campus at large the status of student perspectives on campus climate by the end of Spring 2001. The College Council will then charge the appropriate shared governance committee to respond to the findings and implement changes for improvement by Spring 2002. (Standard5)Communications and Consultation


13. The Public Relations Specialist will be responsible for refining and implementing a regular schedule and process for reviewing all college publications for content, readability, and accuracy. Work will begin during the 2001-2002 academic year and be completed by 2002-2003.
(Standard 2)


PR Director


14. The Public Relations Specialist will have primary responsibility, working closely with College Council and the President, and coordinating with representatives from all areas of the college, to restructure Valley’s information communication network, to develop a communication and support network for integrating planning and implementation, and to develop and provide necessary support structures for public communication channels. Work will be staged over a five-year period, with an annual report to College Council on steps taken to achieve outcomes. (Standard 3)


College Council
PR Director
President
Technology Committee


15. The Staff Development Committee will provide (1) workshops for classified staff to provide a forum for supervisors and staff to better understand job responsibilities and evaluation procedures, and (2) training sessions for classified staff to prepare them for promotional examinations. The Committee will develop a schedule of workshops and training sessions as a regular component of the classified staff development program by the end of Fall 2001. (Standard 7)


Staff Development Committee


16. The Academic Senate, all bargaining units, the Offices of Student Services, Administrative Services, and Academic Affairs, and the Associated Student Union will each develop a plan to increase participation of their constituencies (faculty, staff, and students) in shared governance. Work will begin on the plans in Spring 2001, with a draft ready to present to the College Council at its retreat in Summer 2002. (Standard 10)


Academic Senate
Bargaining Units
VP Student Services
VP Administrative Services
VP Academic Affairs
Associate Dean Student Services (ASU), and
ASU board


17. The College Council together with the Staff Development Committee will improve accountability for all decisions made on campus by developing a plan to orient and train faculty, staff, students, and administrators for effectiveness in committee work. The plan will include a schedule for ongoing activities and be completed by Fall 2002.
(Standard 10)


College Council and
Staff Development Committee


18. The Chair of the College Council will take responsibility for 1) reviewing shared governance policies and procedures, 2) developing and publishing a written policy for the election and rotation of committee members and chairs, and 3) publishing a plan to ensure that opportunity exists for broad based participation from all constituencies by the end of Spring 2001. (Standard 10)


College Council Chair

 

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