Faculty Online Handbook
The contents of this Faculty Handbook
describe facilities, policies, and practices at Los Angeles Valley College.
As such, they add to the body of procedures and policies of the Los Angeles
Community College District. It is understood that Federal, State, and
local laws, Board Rules, Los Angeles Community College District rules
and regulations, and the provisions of the Collective Bargaining Agreement
between the American Federation of Teachers College Guild and the Los
Angeles Community College District Board of Trustees take precedence
over any portion of this Handbook. This
Faculty Handbook is designed to serve many functions. It can be used
as a guide by a new faculty member and as a reference by others. An attempt
has been made to provide complete information wherever possible. Supplementary
documents may be suggested on some subjects. Since the handbook is provided
to be helpful to faculty, suggestions for improvements are welcome and
should be submitted in writing to the Academic Senate.
Being an Instructor
Paychecks: Paychecks will be sent to the faculty member's
home address or bank. A form for changing the address to which the paycheck
should be mailed must be filed with the college Personnel Office (Administration
Free on-campus parking is provided to members of the College Staff in the
following locations: College Road North, College Road South, the street
on the north side of the Women's Gym, the first row of Lot C (east of the
Art Building) and Lot H (entered from Burbank Blvd.). Each staff member's
car that is parked on campus must have the required permit decal hanging
from the back of the rear view mirror. This decal can be obtained from
the College Police (Bungalow 59). Cars parked on campus without the decal
are subject to police citation.
Classroom doors are opened by the custodian for only the first two weeks
of each semester. Keys for offices, classrooms and cabinets should be requested
from the Office of Administrative Services (Administration 108) at the
beginning of the semester. Key requests must be approved by the department
Mailroom: Faculty are given a combination
to a mailbox in the Administration Building.
Faculty Lounge: A Faculty Lounge at the north end of the Cafeteria Building
is available to all faculty. Keys (#F45) may be requested in AD. 108. The
lounge has men's and women's toilets, showers, and cot rooms. The Senate
and AFT hold their meetings here, and the room may be booked for other
events by application to the Faculty President.
Status and Rating
- "Regular" (Permanent) An
employee of the District who has completed his/her probationary assignment
and holds regular permanent status.
- "Probationary" (Contract)
An employee of the District serving a probationary period in a regular
- "Long Term Substitute" (Temporary)
An employee who does not hold regular contract status and is paid on the
Preparation Salary Schedule.
- "Limited Contract" A limited
contract employee is one who has been appointed on temporary contract,
usually for a specially funded program or in cases of unforeseen growth.
Such employment may continue for the duration of the contract. Service
in this status does not count toward tenure. Limited contract employees
have the same benefits as other contract employees in the certificated
- "Hourly Rate" - Any employee
paid exclusively from the hourly rate salary schedule. Full time instructors
may teach hourly rate classes in addition to their regular load.
- Rating: All instructors of the Los
Angeles Community College District are on the "preparation-type single-salary
schedule," which means that preparation, prior teaching experience,
and military service determine salary rating.
- Manner of Payment: Salaries of Instructors
on a monthly basis are paid in ten or more equal monthly installments,
or an equal total in unequal payments (the Payroll Office, Administration
105 can provide more information about this). If the instructor is on a
B or D basis s/he will receive additional compensation. Warrants are mailed
to the address designated by the instructors following the 20-teaching
day period for which payment is being made. Salary for hourly-rate assignment
teaching is also sent by U.S. mail to address designated by the instructor.
- Deductions: Warrants are subject
to the following deductions:
- State retirement, automatically
- State income tax, automatically
- Federal income tax, automatically
- AFT College Guild dues
or agency shop fee, automatically deducted.
- Voluntary deductions authorized
by the individual instructor.
- Salary Points for Columnar Placement:
The unit of measurement for columnar placement and advancement on the full-time
salary schedule is the "point." A point is a college semester
unit or an equivalent, as defined by the Board of Trustees. Points may
be earned for: college and university work; in-service training projects;
educational travel projects; educational work experience; projects involving
leadership of extra-curricular activities; work in schools involving leadership
of extra-curricular activities; work in schools of advanced standing; military
training undertaken during the summer vacation period. For information,
advice, and application forms, call the District Office, Human Resources
Division Certificated Personnel, (213) 891-2303.
- Columnar Advancement: Instructors
who believe they have qualified for columnar advancement on the salary
schedule should file necessary forms with the District Human Resources
- Current Salary Schedule: For the
current salary schedule, see Appendix A "Salary Schedules," of
the current contractual Agreement between the LACCD and the AFT College
Guild, Local 1521, CFT/AFT, AFL-CIO, go to http://www.aft1521.org/,
and click on Salary Schedule.
Dental, Life Insurance, and Vision Programs
- When to enroll:
- New Instructors. New instructors
must enroll within the first 30 days after the semester in which
they are first employed.
- Continuing Instructors. Contact
the personnel clerk for the exact dates during which current employees
may either change or enroll in medical, dental, and vision programs.
It is imperative that under the Agreement, stated deadlines be met.
- Cost. The Board pays the premium
for the hospital-medical, dental, and vision programs of the employee and
- Life Insurance: See the Collective
Bargaining Agreement, go to http://www.aft1521.org/.
See the Collective Bargaining Agreement, go to http://www.aft1521.org/.
Employment Contracts: Formal written contracts between instructors and the District are
not ordinarily used. An official assignment order from the Personnel Division
is issued to each new instructor. Acceptance of employment in writing constitutes
completion of the contract, which is effective until resignation, dismissal,
Performance Evaluations: Performance evaluation procedures for regular, contract, temporary
and hourly rate employees are described in the collective bargaining agreement.
Read the Agreement carefully. Go to http://www.aft1521.org.
District Sexual Harassment
Policy: The policy of the Los Angeles Community
College District is to provide an educational, employment and business
environment free from unwelcome sexual advances, requests for sexual
favors, and other verbal or physical conduct or communications constituting
sexual harassment. Employees, students, or other persons acting on behalf
of the District who engage in sexual harassment as defined in this policy
or by state or federal law shall be subject to discipline, up to and
including discharge, expulsion or termination of contract. The specific
rules and procedures for reporting charges of sexual harassment and for
pursuing available remedies are incorporated in the Board Rules in Chapter
Under the Collective Bargaining Agreement, the District provides funds
for instructors who wish to attend professional meetings or conferences.
These funds are allocated by a Faculty Conference Attendance Committee
appointed by the Academic Senate. Conference attendance application forms
for released time and/or expenses may be secured from the Office of Administrative
Services (Ad. 108). The application should be submitted no later than one
month in advance of the meeting. (In case of extenuating circumstances,
the President or the President's designee may waive the time stipulation.)
Applications for funds must be approved by the Conference Attendance Committee.
A form should be completed even if no funds are requested and no classes
will be missed in order that insurance coverage will apply, should an accident
occur while the faculty member is traveling to or from the meeting. Applications
for Staff Development funds are made on forms supplied by that Committee. Maximum reimbursement for expenses depends on
the number of applications and the extent of the budget for the school
College Governance: It is the responsibility of all monthly rate faculty assigned under
the provision of this Article to be involved in college activities. These
activities may include, but are not limited to, evaluation of student performance,
curriculum development, sponsorship of co-curricular groups, college or
District committee work, faculty meetings, or in-service training or staff
development. It is through such active involvement in college affairs that
faculty can share in the governance of the college and the district.
- Faculty President. Traditionally,
upon recommendation of the College President, the President of the Faculty
Association/Academic Senate receives .6 reassigned time on a D basis to
facilitate discharge of the duties of this office.
- Faculty Vice-President. The Vice-President
of the faculty chairs the Valley College Curriculum Committee. In 1989
the College President granted .4 reassigned time to this function.
- The faculty chairs of the College
Council standing committees get .2 reassigned time.
- All faculty serving on the District
Academic Senate (Instructors, Counselors, Librarians) are entitled to released
time to attend District Senate Meetings.
- Faculty may apply for released time
to attend Conventions and Conferences of professional or discipline related
organizations. Such requests must be approved by the Department Chair,
Vice President of Academic Affairs, and the College President, upon recommendation
of the Senate Conference Attendance Committee.
- The College President may approve
faculty reassigned time for other purposes.
Routine Obligations and Responsibilities: The following recommendations were developed by the college wide
approval process of the Valley College Curriculum Committee and approved
by the Academic Senate.
- It is recommended that each faculty
member give each student a course information sheet containing a short
description of the course consistent with the approved course outline on
file in the Office of Instruction. This information sheet should list designated
texts, assignments and examinations and should also include an indication
of the amount of reading and writing required in the course.
- Instructors should recognize that
students have a right to know the standards for keeping attendance, evaluating
and grading, and to know that these standards and procedures are consistently
- Instructors have the obligation to
let students review tests that have been taken and to know their approximate
standing in the class.
- Instructors are expected to adhere
to the course outlines established by the department.
- It is recommended that before the
final official withdrawal date, all instructors shall have returned some
graded assignments to their students in every class, in order for the students
to determine their progress so that they can make informed decisions concerning
- Office Hours. All monthly rate faculty
assigned to teaching duties shall maintain a posted schedule of office
hours per week at a reasonable time for student consultation as indicated
in the collective bargaining agreement.
Absences: Instructors must notify the office of the Vice President of Academic
Affairs as far in advance as possible when it is necessary for them to
be absent because of illness or for other reasons. This notice should include:
Name, department, reason for absence, length of expected absence, and class
schedule during period of absence. Indicate if any of the classes which
will be missed are hourly rate assignments. DO NOT CALL A SUBSTITUTE YOURSELF. To
report your absence call 818-947-2326. Following
an absence the appropriate absence card, (cream color) for illness be filled
out and returned to the Office of Academic Affairs immediately. Failure
to fill out absence cards promptly may result in withholding of salary.
Commencement: Commencement takes place at the end of each school year. Unless
other professional responsibilities conflict, it is expected that faculty
will participate in the commencement exercises, including the academic
procession. The presence of the faculty is an important contribution, helping
to make the graduation exercises a memorable occasion for the graduates,
their families, and friends.
Classroom Guest Speakers may be selected, scheduled, and notified by faculty members, but
the instructor shall inform the Vice President of Academic Affairs on the
form entitled Classroom Guest Speaker. These forms, available in the Office
of Academic Affairs, must be submitted to the Vice President by the Department
Chair at least 3 days prior to the scheduled speaker.
Academic Rights and Responsibilities: An instructor at Los Angeles Valley College has many rights; those
guaranteed by the AFT Collective Bargaining Agreement with the LACCD, tenure
and the American tradition of academic freedom. Commensurate responsibilities
accrue with these rights. A separate booklet entitled Academic Rights and
Responsibilities covers this area in detail. It also outlines procedures
followed at Los Angeles Valley College when an instructor is accused of
not living up to his or her responsibilities. It is good idea to become
familiar with the material in the "Rights and Responsibilities" handbook
on the LAVC website.
Course Standards: Individual instructors carry out their assignments under the aegis
and direction of their department. Instructors should know, however, that
courses taught for credit must meet minimum state requirements. The Curriculum
Standards Handbook for the California Community Colleges, available in
your department, lists course and program requirements in detail. Some
of the essential requirements are:
- Course content must include material
described in the "outline of record" on file in the department.
Special care must be taken when a course is a prerequisite for another
that those elements, which make it a prerequisite, are emphasized.
- State standards state a unit of credit
should require 3 hours of work per week by the student, thus a 3 unit course
should demand, in addition to the traditional 3 hour lecture, 6 hours of
reading, writing, lab and/or activities.
- Credit coursework must involve critical
thinking and understanding college level concepts.
- The Los Angeles Community College
Board of Trustees has directed that during the first week of classes instructors
must distribute a statement describing the student work product, which
will be the basis for determining each student's grade in the class. The
Board also directed, "to the extent such student work product takes
the form of written work, such written work shall, if not returned to the
student, be retained by the faculty member for at least one year from the
end of the term in which the course was taken. All faculty grade records
shall be retained by the faculty member for at least such a one year period."
- Assembly Bill 1725 assigned to Academic
Senates the responsibility for community college curriculum. At Los Angeles
Valley College, the Senate and administration agreed that the Curriculum
Committee would resolve all curriculum concerns such as prerequisites,
corequisites, course content and programs. The VCCC is the arbiter of interdepartmental
curriculum disputes and conducts periodic reviews to insure state mandates
are met. Instructors should take curriculum matters to their department
chair for resolution or forwarding to the Curriculum Committee. Full details
on the curriculum process can be found later in this document.
STUDENT COMPLAINTS ABOUT FACULTY
The Academic Senate recommends that
unsolicited written communications or verbal complaints from students about
faculty members be handled by the department involved. The procedures outlined
below provide an appropriate process, which will dovetail with the District
policy on Student Grievances.
- The complaining student should first
be directed to the faculty member involved in an effort to reach an informal
- If the dispute cannot be resolved
by a meeting with the faculty member, the student should make an appointment
with the department chair. At this stage the complaint should be in writing
with appropriate supportive documentation attached. The department chair
has a number of alternatives.
- The Chair may talk
to the faculty member.
- The Chair may arrange
a joint meeting with the faculty member and the student.
- The Chair may appoint
a departmental committee to look into the situation,
which would be appropriate if the chair is the faculty
member involved in the complaint. (If the Chair himself/herself
is the instructor involved in the complaint, and it is
not resolved, the student may go to the next level, i.e.,
the area dean for that department.)
- The department
may wish to have the student choose a faculty member
to represent him or her at a faculty committee meeting.
- If there is no
solution at the department level, the student may take
the complaint to the area dean for that department.
- If after trying to resolve the issue
at the faculty, department and administrative levels, no solution has been
reached, the student may then be referred to the campus Ombudsperson to
discuss the option of filing a formal grievance.
CLICK HERE FOR THE CURRENT ACADEMIC RANK
ORGANIZATIONS, OFFICERS, AND ELECTIONS: Following is partial list of organizations whose aims are of general
interest to all instructors. Additional information may be obtained from
the officers or representatives.
- Los Angeles Valley College
Faculty Association/Academic Senate. The
Faculty Association is a social and professional organization composed
of the faculty on this campus. The Faculty Association is represented
by an elected Academic Senate in all matters pertaining to the welfare
of its members. Under Title 5. Senates are empowered as legal representatives
of the faculty on "academic and professional matters."
- AFT College Guild. American Federation of Teachers Local 1521, the AFT College Guild,
is the exclusive bargaining agent for the instructors of the District
under a contract agreement between the Los Angeles Community College
District and the American Federation of Teachers, College Guild, Local
1521. Under the California Educational Employment Relations Act the elected
bargaining agent represents the faculty in negotiations with the Board
of Trustees on all issues, which fall within the scope of collective
bargaining. Go to: http://www.aft1521.org/
for more information.
- Academic Senate for California
Community Colleges (ASCCC) is a statewide
professional organization, interested in all matters pertaining to
education, especially on the statewide level, including research, legislation,
dissemination of information, and teacher's rights and duties. The
ASCCC, like the local academic senates and district senates, is included
in Title 5 of the Administrative Code for Education, as representative
to the Board of Governors in all faculty matters not covered by collective
bargaining. The faculty president and an elected voting delegate attend
all ASCCC Sessions.
- The Faculty Association
of the California Community Colleges (FACCC)
is a statewide community college organization which promotes legislation
on all matters relating to community colleges and the professional
recognition of community college teachers.
THE INSTRUCTIONAL PROGRAM
- Transfer: Four-year universities require students to complete certain requirements
for the Bachelors Degree. Among these are general education and major
requirements. Los Angeles Valley College offers transferable courses,
which are equivalent to the lower division (i.e., Freshman and Sophomore)
requirements at many colleges and universities.
- Transfer Alliance Program: The Los Angeles Valley College Transfer Alliance Program offers
academically motivated students an opportunity to enhance their community
college education through special honors classes and enrichment activities.
Courses provided in the Transfer Alliance Program meet general education
requirements for the Associate Degree and for transfer to most four-year
universities and colleges, including the UC and CSU systems.
- Associate Degree (AA/AS): The Associate Degree (AA/AS) can be earned in conjunction with
preparation for transfer or an Occupational Program. It can also be pursued
as an educational end in itself.
- Occupational Certificate: The Occupational Certificate is a sequence of courses leading
to a specific area of employment. It is designed for those students who
have limited time to pursue their formal education and who wish to specialize
in a particular employment oriented area.
- General Education: A program of general education comprised of planned experiences
which develop knowledge, skills, and attitudes necessary for the student
to be effective as a worker, family member, and citizen.
- Continuing Education: Opportunities are provided for individuals who are interested
in improving their occupational competence or personal growth that may
supplement formal full-time college attendance.
- Community Services: The Community Services Program is authorized (In the most recent
statement of the mission of the California Community Colleges by the
State Legislature three priority levels are established: 1. primary;
2. essential and important; and 3. authorized) by state law and is directed
toward meeting the educational, social, economic, recreational, cultural
and civic needs of the people in the service community of Los Angeles
Valley College. Sec. 6. Sec. 66701 (Ed Code). At
present, the program is divided into four service areas:
- Cultural and Special Programs:
Programs in this area provide the community with opportunities for
cultural awareness, enrichment, and appreciation through musical
programs, educational and documentary films, lecture series, travelogues,
and dance performances.
- Educational Programs: Educational
programs offer the community an opportunity to explore a variety
of personal interest, non-credit areas of learning; to update individual
knowledge on recurring social problems; and to participate in observation
and study of natural phenomena. The programs include non-credit on-campus
classes, and planetarium lectures.
- Physical Recreation Programs:
This service area offers opportunities for the community to participate
in such recreational activities as non-credit short-term classes
in dance, martial arts, physical fitness, gymnastics and sports;
and a variety of self-directed recreational programs.
- Workshops, Conferences and
Seminars: This area designs, plans, and implements workshops in general
interest areas, specialized interest areas and in public service
- Course Outlines: An up-to-date course outline for each class offered in the college
is on file in the library, the Office of Instruction, and in the department.
Department chairpersons are responsible for submitting these outlines
for classes offered in their departments. (Five copies of each outline
are to be placed on file in the Office of Academic Affairs, two copies
in the office of the department chairperson, and one copy in the library.)
- Selection: Each semester the
Bookstore provides computer printouts showing the texts ordered for
each instructor. Instructors should check these carefully to ensure
accurate and adequate text orders. Department Chairs should ensure
that books are ordered for unstaffed sections. Textbooks for courses
are selected by instructors and/or departments. It creates severe
problems for the bookstore if texts are not used for more than a
single semester. When instructors plan to change texts they should
notify the bookstore by the published deadline date.
- Courtesy Copies: An instructor
may usually secure a courtesy copy of a text from the publisher for
the classes s/he teaches. If the instructor desires, the bookstore
manager may provide forms for requesting a book and give the instructor
a copy from the book inventory. When the instructor receives the
book from the publisher s/he should return it to the bookstore to
replace the "advanced" copy. Forms to order required and
recommended texts are available in the Office of Academic Affairs.
- Tests and Examinations: The final examination must be given at the time and place stipulated
in the official final examination schedule. No instructor may change
the time and place of the examination without the prior approval of the
Vice President of Academic Affairs.
- Credit by Examination: Students interested in obtaining credit by examination should
contact the Office of Admissions and Records early in the semester for
a petition. In order to petition to establish credit in a course by examination,
the student must be currently registered at Valley College with a minimum
grade point average of 2.0.
- Credit/No Credit Grades: A student may take no more than one course in any given semester
on a "credit/no credit" basis; a maximum of 15 units of "credit" work
may be applied toward the Associate in Arts or Associate in Science degrees.
A student must be currently registered and in good standing at the college,
with a minimum 2.0. grade point average in all work attempted at the
college before being allowed to take a course on a "credit/no credit" basis.
Certain classes may be designated by a department as credit/no credit.
The Office of Admissions and Records has a complete list of the regulations
governing "credit/no credit" grades. Interested students should
be referred to the Office of Admissions and Records. There is a deadline.
Requests, once granted, for CR/NC cannot be reversed.
- Major Religious Holidays: Administrative Regulation B3 states: "On major religious
holidays students shall not be required to register or attend classes." Faculty
and staff have the option of observing religious holidays without penalty.
This same courtesy is extended to our students who should not be penalized
in any manner for observing major religious holidays. However, it is
the responsibility of the student to find out what assignments, if any,
will be, and/or have been, missed and to make up any required work.