Los Angeles Valley College

The Institutional Effectiveness Council (IEC) is responsible for overseeing the college's planning process, coordinating and assessing the strategic direction of the College. It does not create policies, but reviews proposed policy recommendations from the standing committees. Recommendations are brought to the IEC through one of the following standing committees: HPC, PEPC, EPC, SSC, Tech and WEC. It is through the IEC that recommendations are made directly to the College President.

The following are the Sub-Committees/Work Groups of the IEC:

Preparing All Students for Success (PASS) Task Force

1st and 2nd Tuesdays of the month  View Committee Calendar

Joshua Miller Send Email

IEC Meeting Update

Date of Last Meeting: November 6, 2012

• The tutoring conference committee recommendations were approved.  
• The program viability report for ACE was approved.
• Two FTEF motions from EPC were approved. One was to increase the FTEF allocation for the winter and spring and the other was for EPC to develop methodology to allocate FTEF by subject and category.
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The Hiring Planning Committee (HPC) is responsible for developing long-range staffing plans for the college and prioritization procedures to fill vacancies. The HPC reports to and forwards its policy recommendations to the IEC.

The following are the Sub-Committees/Work Groups of the HPC:

Faculty Hiring Work Group

Classified/Administrative Hiring Work Group

1st Wednesday of the month  View Committee Calendar

Michael Arshagouni  Send Email

HPC Meeting Update

• Date of Last Meeting: November 7, 2012

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  Passed the motion to approve changes to the Hiring Handbook for Faculty Positions.

   

• Beginning process of assessing the Annual Plan Staffing Module now that the modules have been fully implemented.

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The Program Effectiveness and Planning Committee (PEPC) facilitates the Program Review and Planning process, including the review of annual plans, comprehensive program reviews, the student learning outcome assessment cycle, and assessment of program viability. The PEPC reports to and forwards its recommendations to the IEC.

Sub-Committees/Work Groups of the PEPC: 

Outcomes Assessment Committee (OAC)

Program Viability Work Group

Tech Review Work Group

Annual Plan Work Group

1st Thursday of the month  View Committee Calendar

Rebecca Stein  Send Email

PEPC Meeting Update

Date of Last Meeting: May 2, 2013

• The following motions from OAC were approved and will be sent to the Senate:

  1.  All assessed courses being leveled will count as assessed for the 2013-2014 cycle.
  2.  All new courses must be scheduled within two years of being approved by the Valley College Curriculum Committee.
  3.  All new courses must be assessed the first semester they are offered.
  4.  Courses not assessed by October 1, 2013 should not be scheduled for Spring 2014, with the exception of new courses.
• The proposed viability standards were dicusssed at Senate and Chairs & Directors and will be sent to IEC for approval. The viability workgroup is meeting to review the data and make recommendations. The Senate has approved publication of student achievement data and outcomes assessment data at the course level.
• The committee continued to work on annual plan modules for next year and the program review modules and plan for the following year. The continuing issues with the lack of infrastructure (human and technlogical resources) to support the processed was discussed.

 Date of Last Meeting: June 6, 2013

• Approved the viability workgroup report and recommendations.

• Approved the annual plan process evaluation report and recommendations.
• Worked on annual plan and program review modules and process for the next two years.

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The Educational Planning Committee (EPC) is responsible for overseeing the writing and implementation of the Educational Master Plan. EPC oversees enrollment issues (e.g., trends and scheduling) and allocates FTE to departments and programs in accordance with the Educational Master Plan and college mission. The EPC reports to and forwards its recommendations to the IEC.

Sub-Committees/Work Groups of the EPC:

Study Away Committee

Campus Distance Education Committee (CDEC)

Grants Committee

Educational Master Plan (EMP) Work Group

Enrollment Management Work Group

FTEF Allocation Work Group

2nd Monday of the month  View Committee Calendar

Darby Southgate  Send Email

Karen Daar  Send Email

EPC Meeting Update

• Date of Last Meeting: May 13, 2013

• Approved 2 CDEC motions: 1. Increase Etudes payment for 2013-2014 by $32,000 to total $90,300. 2. Accept policy that defines Distance Education and Correspondence Education. 
• Approved 3 Motions from PASS/ FTEF workgroup for 2013-2014: 1. Concurrently enrolled K-12 students may not enroll in PE classes; 2. Allocate an additional 2.2 FTEF – all added classes should be high demand with a high average class size yield; 3. Offer a winter intersession of 74 Credit/DSCH sections to generate approximately 400 FTES.
• EPC will meet again in May – Monday 20^th, to work on the Education Master Plan – all Tier 2 Chairs have been invited to provide input from constituents

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The Student Success Committee (SSC) reviews academic and student support programs, sets priorities and makes policy recommendations in accordance with the Educational Master Plan and college mission. The SSC reports to and forwards its recommendations to the IEC.

Sub-Committees/Work Groups of the SSC:

Matriculation Committee

Team Transfer Committee,

Committee for Academic Resources and Tutoring Services (CARTS)

Foundational Skills Committee

Diversity Committee

Strategic Team for the Advancement and Retention of Students (STARS) Committee

2nd Wednesday of the month  View Committee Calendar

Scott Weigand  Send Email

SSC Meeting Update

• Date of Last Meeting: May 8, 2013
  

• Mobile Website/App student survey was sent out. Over 2,500 students have responded. It will be sent out again in the coming week.

• Three motions from Matriculation were approved by SSC:

   

  Motion: To rename matriculation committee the Student Success and Support Program Advisory Committee

   

  Motion: Enrollment priority appeals be filed and handled by Admissions and Records via the established petitions committee

   

  Motion: Add new enrollment priority as number 3 to include athletes, international students, and Calworks students who have matriculated and are in good standing with less than 100 units completed  

• Possibel goals for 13/14 discussed: workgroup for faculty mentoring program; continue to raise awareness about importance of assessment and probation; textbook prices

   

  SSC will work with the Senate to create a workgroup tasked with defining student success.

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The Technology Committee (Tech) makes recommendations to the IEC and the college President on computing systems and services, campus network and applications, accessibility and other technology issues as they arise. The Tech Committee reports to and forwards its recommendations to the IEC.

Sub-Committees/Work Groups of the Tech Committee:

Technology Master Plan Workgroup

3rd Wednesday of the month  View Committee Calendar

Jackie Hams  Send Email

Tech Meeting Update

• Date of Last Meeting: October 17, 2012
• Khaled Hussain, Distance Education Coordinator, presented the new forms for evaluating online instructors available through Virtual Valley.
• The Technology Committee began status reports on the recommendations from the LAVC 2012-17 Technology Plan. Claudette Belmonte reported on the recommendation to expand online counseling. A workgroup has been formed to investigate software accessibility and compatibility.

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The Work Environment Committee (WEC) reviews space utilization and work environment matters and make recommendations to support a healthy, safe, and effective work environment. The WEC reports to and forwards its recommendations to the IEC.

Sub-Committees/Work Groups of the WEC:

Campus Environment Work Group

Parking Work Group

Sustainability Group

Facilities Planning Committee

Bond Work Group (BWG)

1st Thursday of the month  View Committee Calendar

Meredith Leonard  Send Email

WEC Meeting Update

• Date of Last Meeting: November 1, 2012

• Committee reviewed Campus Feral Cat Program Documents, and asks that the Administration bring them up-to-date.
• Campus constituents express concern about Campus Emergency Preparedness Safety Plan, including its availability, or lack thereof, via the Campus website. WEC’s Emergency Preparedness Work Group will be pursuing this.

• Work and discussion continues on the following topics:

  1. a campus bicycle policy; 2. assistance with implementation of the new smoking policy, effective Spring 2013; and 3. review of annual plan facilities modules.

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